Privacy Policy

1. Who we are

This policy applies to RobinsonLaw, P.A., a Florida professional association with its principal office at 1533 Sunset Drive, Suite 225, Coral Gables, Florida 33143 (the “firm,” “we,” or “us”). It covers the website at www.rrobinsonlaw.com and all of its pages (the “Site”).

The firm acts as the “controller” (under the EU/UK GDPR) for personal information collected through the Site.

2. What we collect

Information you provide. When you use our contact form, call, or send us an email, we collect what you choose to share, typically your name, email address, phone number, and a description of your legal matter.

Information collected automatically. When you visit the Site, our host and analytics tools may collect your IP address, browser type and version, operating system, the pages you view, the referring URL, timestamps, and approximate geographic region. Interaction data is collected only if you have granted analytics consent.

Sensitive information. We do not ask for sensitive categories of personal information through the Site. Please do not include Social Security numbers, financial account numbers, health information, or confidential case details in a website form or unencrypted email.

3. How we use it

• Respond to your inquiry and evaluate whether the firm can assist with your matter.
• Communicate with you about your request and, if you become a client, about your representation.
• Operate, maintain, and improve the Site, and diagnose technical problems.
• Detect and prevent fraud, abuse, and security incidents.
• Comply with legal and professional obligations, including The Florida Bar rules.

We do not use your information for automated decision-making or profiling, and we do not use it for third-party advertising.

4. Legal basis (GDPR)

If you are in the European Economic Area, the United Kingdom, or Switzerland, we rely on the following legal bases under the GDPR:

• Consent (Art. 6(1)(a)): for analytics cookies and other non-essential processing. You may withdraw consent at any time.
• Legitimate interests (Art. 6(1)(f)): to respond to inquiries, operate and secure the Site, and prevent abuse. We balance these interests against your privacy rights.
• Legal obligation (Art. 6(1)(c)): to comply with professional, tax, and other legal requirements.

5. Who we share it with

We do not sell personal information, and we do not share it with anyone for their own use. The only companies that handle it are the ones that run this website and deliver your messages to us. We share it with anyone else only when the law requires it. Those companies are:

• Hostinger: website hosting. Data resides on servers in the United States.
• Brevo: email delivery. Sends the message you submit through our contact form to the firm.
• Google Analytics 4 (through Google Tag Manager): website analytics, loaded only if you accept analytics cookies. IP anonymization is enabled.

When the law requires it. We disclose personal information to others only when the law requires it, for example in response to a subpoena, court order, or other lawful request from a public authority.

6. Cookies and tracking

We use a small number of cookies. Essential cookies (including the cookie that stores your consent choice) always load because the Site cannot function without them. Analytics cookies load only after you grant consent through our cookie banner. See our Cookie Policy for the full list. You can change your choice any time by clicking Cookie preferences in the footer.

7. How long we keep it

• Inquiry and contact records: retained while we evaluate and, where applicable, handle your matter, then per our records-retention practices and applicable law.
• Client files: retained for the period required by The Florida Bar and applicable law after a matter closes.
• Email correspondence: retained per our email retention schedule.
• Server logs: retained for approximately 90 days for security and troubleshooting.
• Analytics data: retained per Google Analytics 4 settings (currently up to 14 months).

8. Your rights

Depending on where you live, you may have the right to access, correct, delete, or receive a portable copy of your personal information; to restrict or object to certain processing; to withdraw consent; and to complain to your local data-protection authority. To exercise these rights, email teri@rrobinsonlaw.com with enough detail to identify your record. We will respond within the time required by applicable law.

9. No attorney-client relationship

Contacting the firm through this Site, or sending us information, does not create an attorney-client relationship and does not make the information you send privileged or confidential. An attorney-client relationship is formed only after the firm has checked for conflicts and both you and the firm have signed a written engagement agreement. Until then, please do not send confidential or time-sensitive information through the Site.

10. Security

We use reasonable administrative, technical, and physical safeguards to protect personal information, including TLS encryption for Site traffic. No method of transmission or storage is completely secure, and we cannot guarantee absolute security. Ordinary email is not a secure channel; do not use it for confidential information.

11. Children

The Site is intended for adults seeking legal services. We do not knowingly collect personal information from children under 16. If you believe a child has provided us information, contact us and we will delete it.

12. International visitors

The firm is based in the United States. If you access the Site from outside the U.S., your personal information will be transferred to and processed in the U.S., where privacy laws may differ from those in your country.

13. Changes to this policy

We may update this policy from time to time. Material changes will be reflected in the “Effective” and “Last updated” dates above. Your continued use of the Site after a change takes effect constitutes acceptance of the revised policy.

14. Contact us

This Privacy Policy is provided for general information and reflects our current practices as of the effective date. It is not legal advice, and reading it does not create an attorney-client relationship.